Congrats!  You survived the job search.  After the dust settles, you start getting emails from your new hospital, and the giant packets of papers start rolling in.  And maybe on top of that, you need to apply for a new state medical license…and all of a sudden, staying a fellow forever seems like a better plan.

Here are some helpful tips for surviving the mountain of paperwork:

  • Get started on that state license EARLY.  This should be the first thing you do since it is the rate-limiting step.  In fact, if you already know you are moving to another state, you can start this process before you even get your job.
  • Collect all of your documents and scan them as a PDF and keep a file on your computer.  Chances are, you will may be applying or re-credentialing in the future and rather than search for the papers every time, you will save yourself a lot of trouble if you keep the usual suspects on file:
    • medical school diploma
    • internship diploma
    • residency diploma
    • copy of your immunizations
    • updated PALS and NRP cards
    • state medical licenses (current and former ones)
    • DEA certificate
    • NPI certificate
    • CME credit certificates
    • residency procedure and patient logs
    • ABP board certification
    • driver’s license
  • Gather and save the following contact info .  Again, preferably into a computer file and update anytime it changes (like a CV) to save you time in the future:
    • Previous employers, dates employed and their contact info
    • Previous hospital affiliations, dates affiliated and contact info
    • Previous malpractice coverage, and contacts for verification
  • Remember to save documentation of these items yearly (again, best to save as a PDF)
    • Influenza vaccine
    • TB test results or XRay results
  • Keep receipts of everything.  This entire process is often not cheap and chances are your new division may reimburse you for this process.
  • Make copies or scanned PDFs of the applications before you send them out.  Last thing you want is for the packet to get lost and you have to do this all over again.
  • Start Early.  The process is tedious and your future employer will thank you for not delaying the process.

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